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Receptionist – temp

 

Our Tewkesbury based client has an urgent requirement for approx. 2 months. Candidates will need excellent interpersonal skills and a smart appearance. Previous reception experience an advantage but good IT skills required.

 

Dates: week commencing May 18th until July 18th (possibly longer)

Hours: Monday - Thursday, working 08:30 - 16:30 with 30 mins lunch break. Friday 08.30-16.00

Rate of pay: £12.71 per hour plus holiday pay entitlement (£1.53 per hour

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Overall Objective of Role:

 

To assist in providing a highly effective and professional Reception service for all companies located on site.

 

Key Responsibilities:

 

Visitor Management

 

·         Welcome visitors on arrival.

·         Assist visitors with the self-check-in kiosk when issues arise.

·         Notify hosts when required.

·         Manage visitor parking queries, including booking spaces and directing visitors to the correct parking areas.

·         Man the entrance gate, performing visual checks and controlling visitor/contractor access

·         Maintain ANPR (car plate) administration.

·         Open and lock the reception area (unlock AM, lock PM), including lights and doors.

·         Assist with emergency procedures for visitors waiting in reception (e.g., fire alarm or fire drill).

·         Use of SymmetryGuest.     

 

Mail

 

·         Collect and sign for morning post by granting access to the postman, signing handheld devices, and receiving mail

·         Sort incoming post by department/recipient for collection

·         Operate the franking machine at the end of the day, weighing and franking post for each department/company

 

 

Additional Responsibilities

 

·         Handle incoming phone calls via RingCentral

·         Manage access card collection for employees/visitors.

·         Control stationery stock levels.

·         Prepare post reports for company recharge.

·         Manage consumables stock (ink, franking labels, visitor badges).

·         Oversee photocopiers, including printer cartridge recycling and paper stock control.

·         Pro-actively seek ways in which general improvements can be made within the reception area.

·         Undertake additional duties as required.

 

 

To apply please forward your up to date CV and /or call us for more information.

First Choice Recruitment are a privately owned independent Recruitment service provider; we act as an employment agency for permanent recruitment and as an employment business for temporary recruitment. Our service is a free and confidential service to work seekers

 

 

Personnel Specification

 

 

 

  • The post holder will possess a good standard of general education and have previous experience working within an administration and/or reception environment.

 

·         Computer literate with previous experience of MS Office – Word, Excel, Outlook.

 

  • Personal characteristics will include:

 

o   Excellent attention to detail, ensuring accuracy in all tasks.

o   Flexible approach to work.

o   Professional approach.

o   Strong communication and interpersonal skills.

o   Enthusiasm and self-motivation, with the ability to work proactively and independently.

o   Ability to interact confidently and courteously with customers, visitors, and colleagues while maintaining confidentiality at all times.