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Executive Assistant

Tewkesbury. Salary c£45k

Our client is an exciting and growing UK technology company with innovation, agility and state of the art technology at its core. They work in partnerships with UK government customers and commercial providers to deliver research, technology and products in the communications security sector. Due to continued growth, a vacancy for an experienced Executive Assistant has arisen. The idea candidate will have previous experience as an EA ideally from a similar industry background.

As the Executive Assistant you’ll have responsibility of the Managing Director’s diary, as well as assisting with inbox management. This will include prioritising key business activities, managing objectives, managing and preparing paperwork and follow up actions.

NOTE: Due to the nature of our work, all candidates may be required to obtain and maintain an appropriate UK security clearance therefore a British Passport is essential.

Key responsibilities of this role:

  • Manage professional and personal scheduling for MD and other directors, including agendas, mail, email, phone calls, diary management, preparing/collating presentations and other company documentation.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Manage senior executives’ travel logistics and activities, including accommodation and transportation.
  • Manage and coordinate customer visits including venue location, refreshments and travel.
  • Travel to other sites to support the MD and executive team (UK and abroad).
  • Provide administrative and office support for the MD including minute taking, tracking actions by responsible teams, and highlighting delays.
  • Maintain professionalism and strict confidentiality with all materials.
  • This list is not exhaustive, the Executive Assistant is expected to be flexible in covering the director’s broad remit.

What we’re looking for:

  • Four or more years of experience in an EA role reporting directly to upper management.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and an ability to organise and coordinate multiple concurrent projects.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its employees.

Excellent benefits offered including hybrid working, 9 day working fortnight, life insurance and Bupa. Superb offices and chill out zones.

 

To apply for this role please forward an up to date CV.

First Choice Recruitment are a privately owned independent Recruitment service provider, we act as an employment agency for permanent recruitment and as an employment business for temporary recruitment. Our service is a free and confidential service to work seekers.